¶ … Organization Concert Pavilion in Park

Project Organization:

Project Manager:

Project Manager's Responsibilities

Oversight of all procurement and construction, ensuring all inspections and sign-offs, approving bids for sub-contracted work, ensuring completed project meets expectations of client group.

Executive Sponsor:

Smith of Sundecks, Inc.

Project Team Members:

Expertise

Responsibilities

Ed Jones

VP Construction

Engineering

Provision of site and building specs and permits, arrange for inspections on schedule.

Martin Mills

VP Procurement & Sales

Purchasing & sales

Soliciting & accepting bids, communicating with vendors, negotiating vendor contracts.

Ellen Rigby

VP Accounts

Customer relations & engineering

Communicating with client group through project duration, ensuring any changes to specs are addressed.

David Dear

On-site Supervisor

Construction

Ensure inspections are completed prior to construction,

Sally Mays

Accounting Specialist & HR Manager

Accounts payable, benefits, & human resources

Paying all approved vendor invoices, issuing payroll checks, reconciling project accounts and book, ensuring compliance with county, state, & federal employment regulations.

Project Team Reporting Structure:

On-site, David Dear reports directly to the Project Manager. Off-site, communication flows through Ellen Rigby. Rigby is responsible for bringing client request and expectations to Ed Jones for engineering approvals....

Rigby is also responsible for interpreting any official or engineering constraints to the client group. Martin Mills is responsible for keeping the project on budget and must keep Ellen Rigby up-to-date on costs and expenditures. Mills and Sally Mays together address the project's fiscal reports. David Dear conveys any potential or real irregularities in planning or budget to Rigby, who then addresses the issues with the appropriate supervisor. Rigby and Jones are peers with regard to authority and responsibility, each in their respective areas.
Project Scope Statement:

Sundecks, Inc. has been awarded a contract with the city of Centerville to construct a traditional style concert pavilion in the central park. The project is funded through City of Centerville funds, which include flow-through federal dollars in the form of a block grant, and private donations. The Sundecks team will entertain bids from subcontractors, and is particularly looking for local firms that meet the federal contractor criteria for WOSB, MOSB, and Section 3. Two public meetings will be held in the fall of 2011 to solicit feedback from the community to be served via construction of the pavilion. Vendor instructions and all meetings affiliated with the project will be announced in the local newspaper and on the City's webpage. Construction is slated to begin on April 30, 2012 and complete on June 15, 2012 -- in time for the town's Fourth of July Celebration.

Project Deliverables:

1) All necessary and appropriate permits and inspections at each stage of planning and construction;

2) Completed pavilion structure: concrete foundation, weather-treated wood uprights, decks, deck railings, s and roof underlayment;

3) Cedar shingle roofing, appropriate underlayment, drip guards, gutters and drain…