In case the vendor has any relationship with any board member or employee of Miller Inc., this must be exclusively mentioned in the cover letter of the quotation. Should later investigations reveal any such relationship, Miller Inc. reserves the right to cancel the award of the tender.
SUBMITTING A QUOTATION
Quotes must be submitted in plain unmarked sealed envelopes with the RFQ number written on the top left. The quotation should be signed and stamped across the envelope seal to guarantee that it is unopened at the time of submission. The name and address of the vendor must be written on the bottom left corner.
Quotations must be signed by an authorized officer of the vendor and stamped with the company's official stamped. The quotation date must also be specified.
Three (3) clear and complete copies of the quotes must be submitted.
Quotations should be addressed to:
The purchasing officer,
CONTRACT PRICE
Should your company's quotation be accepted, the quoted price of the goods becomes the contract price. 15% of the contract price will be released at the remainder will only be released upon delivery and confirmation of delivered goods to be of the required quality. Prior to award of the contract, the library will negotiate with the vendor on any changes to the quotation before the final contract is drawn.
DELIVERY OF COMMODITY
A 25% penalty on the contract price will be applied for every day which the vendor is late to deliver the chemicals.
We look forward to creating a nifty business relationship with you.
Yours sincerely,
President
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