Business Report: Adelaide Convention Centre How Resource Requirements Are Determined

Why resources are acquired and allocated

How resource usage is and reported

The Adelaide Convention Centre was founded in 1987 with an aim to promote tourism and industry related economic activities in the area of South Australia. The center hosts banquets, cocktail functions, conferences, exhibitions, green events, meetings, product launches, school formals, weddings, and corporate events[footnoteRef:1]. [1: Adelaide Convention Center. "Our Green Commitment," Adelaide Convention Center. n.d. (accessed January 14, 2014). http://www.adelaidecc.com.au/planning-your-event/event-types/green-events.]

Part A: How Resource Requirements Are Determined

Current Processes:

The current operational plans are mainly targeted towards providing a place for the business and local community to organize their events in the center. The center provides the place for the event including food and beverages. There are various partnering suppliers for floral, lighting, music, and other special arrangements. The resources required for the center can be divided into two main categories including basic organizational resources and event specific resources. The basic resources include human, technology, management, heating and air-conditioning, maintenance, training, raw materials, supplies, raw materials, health and safety, and environmental resources. The event specific resource includes the provision of suppliers for floral, lighting, music, and special requests made during the bookings.

ii) Individuals and teams participation:

The individuals form the sales and marketing department is responsible for determining the event specific requirements and later they are presented to operations departments for approvals. However the organizational resource requirements are determined...

These requirements are approved by the department heads and later presented for financial and higher management's approval. The resources requirements are determined on the basis of projected business goals and operational budgets prepared for the year.
iii) Resource expenditure levels:

The resources budget is prepared on the projected business goals and objectives. However, it is also important to develop the budget according to the cost control strategies, order cycle, and processes. The sub-contracting, outsourcing, and rentals are used for event specific resources identification[footnoteRef:2]. However the internal resources that are permanently required are sourced through leasing and buying solutions. [2: Collier, Paul M., and Samuel Agyei-ampomah. P3-Performance Strategy: Strategic Level, Performance Pillar. Elsevier, 2009.]

iv Recommendations made for resource requirements:

The recommendations for resources and budgets are made on the basis of business goals and objectives. The budget allocation is also made on the basis of the strategy to peruse these goals. The cost control strategies and projected business are also considered during the budgetary recommendations. In order to present the budget recommendations the informal process is adopted with the departments including the discussions and telephone calls are made. However the formal budget recommendations are made through e-mails, summaries, formal reports, and memos.

Part B: Why resources are acquired and allocated

i) Resources Acquisition:

The physical resources are acquired from the suppliers, subcontractors, and outsourced partners. The orders are placed according by the procurement staff of the center, and a Performa invoice is obtained. After approval by the relevant department, the suppliers are intimated to proceed with the order…