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Business Management -- Policy Memo Essay

By consulting legal counsel, the supervisor can avoid any insufficient response that could expose the company to liability for failing to take appropriate and timely action. 4. Racial, Religious, or Cultural Discrimination or Harassment

General Recommendations -- in cases of any report or complaint of racial, religious, or cultural discrimination or harassment, the supervisor is to consult with the employee and (separately) with any and all individuals implicated in the complaint. The supervisor is also to consult internal legal counsel for advice and to implement the solution recommended by counsel.

Rationale -- the organization faces considerable potential liability under Title VII of the Civil Rights Act of 1964 unless the supervisor immediately initiates appropriate measures to resolve the problem and, if necessary, refer for training or discipline any staff member involved. By consulting legal counsel, the supervisor can avoid any insufficient response that could...

Major Violation of Official Organizational Policy
General Recommendations -- in cases of any major violation of official policy, the supervisor is to consult with the employee and to review the applicable policy. The supervisor is also to provide the employee with a written explanation of the policy, obtain a signed statement that the employee understands that policy, and enter copies of both forms into the employee's personnel file.

Rationale -- by creating a formal written entry in the personnel file documenting the discussion and any understandings or warnings, the supervisor can reduce the likelihood of any potential arguments by the employee or legal claims after termination (if necessary) that appropriate warnings or notice of the seriousness of the problem was not provided or that the employee did not understand and specifically pledge to comply with the policy in the future.

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