¶ … Mail Server and iPhone 6 Encryption Email is very critical for business communication, although, many businesses organizations outsource their web-based services such as Google Apps or iCloud, however, these services are not a good option for businesses in possession of the critical data. Moreover, some organizations claim that the outsourced business emails are costs effective than hosting a private email server, nevertheless, the benefits of hosting private email servers outnumber its shortcomings. For example, it is not businesswise to trust a third party to safeguard sensitive business data, and if the data is compromised or stolen by hackers, the organization can face the risk of lawsuits, court fines and consequent loss of revenue. Thus, it is beneficial for organizations to develop their email servers rather than allowing a third party to manage their emails.

The objective of this paper is to demonstrate the benefits that organizations can derive from hosting a private mail server.

Advantages of Hosting Private Mail Server

Different benefits that organizations can derive from hosting their private email servers rather than allowing other organizations to host their email servers fort them.

Mail gets to you faster ?

A faster email is one of the benefits of owning a private email server since the email is quickly delivered across the company. When a company does not have its email serves and is using a third party for email hosting, its email incoming messages will be routed through a distant server before they are delivered to the company email. Depending how slow a distant server, the message may be not be delivered on time. However, organizations with their private mail server will eliminate the lag time between sending messages and receiving messages. Thus, organizations are able to keep their communication flow and smoothly by maintaining their private email servers. In the contemporary business environment, effectively communication is very critical for the competitive business advantages. Inefficient email communication can make organizations to lose a trust of business partners. For example, a third party email company may not be able to distinguish between the important emails and mail spam. In essence, they may mistakenly deliver the important emails in the spam which may make a business organization to lose important messages. However, if organizations have their private mail servers, they will be able to distinguish between important message and spam messages, which will make the organizations receiving message on time and the critical message will not be delivered in the spam box.

A built-in autoresponder is another a huge benefit of having private server. For example, a software can be integrated in the email server, which assists in auto-responding the email messages thereby save the organizations enormous time to reply the message. Moreover, a private mail server can be used for a marketing purpose. For example, businesses can use the auto-responders to distribute information about their products and services making businesses to interact with their customers effectively. Additionally, a private mail server can make an organization to distribute the email messages to large group of people. For example, a private email server can assist businesses to create an email distribution or send message to different people in group.

Privacy

Privacy is the other benefits of a private mail servers. Typically, allowing other companies to host the company emails is risky because the organization will be forced to trust their private data and private business communication with the third party company. However, when organizations host their private email servers, they are sure to be in total control of their private data. Integration of effective security is very critical to enhance total privacy of data. For example, the PGD (pretty good privacy) assists in providing end-to-end effective security for the organization. The use of the authenticity also assists in enhancing the privacy of the email servers.

Moreover, organizations will be able in total control of their privacy and private data. For example, organizations will be able to have a full control of policies that govern their data. The major benefit of owning a private email server is that all the company information will be stored in the private server because there will a total privacy when an administrator has access to the account. More importantly, the organization will be able to have a total control of their hardware and software by having their email servers and integrate the necessary security platform to protect their private information. Essentially, an organization can never trust other organizations to provide adequate security for their private data, however, when organizations host their private email server, they will be able to integrate different necessary security platforms to enhance their...

Moreover, organizations will be able to integrate the multi-purpose and secured internet mail extensions to enhance the privacy of communication and security of the company data. (Cristian, & Melanie, 2013).
Full control of Anti-spam and Anti-virus Programs ?

A potential benefit of a private email server is its ability to filter the spam. Typically, an organization can create a rule whereby the email messages that come from specific senders will be automatically deleted thereby make the business to keep the email servers out of spam. It is essential to realize that keeping out several spams can be an headache to a business organization if there is no private email server that does not have anti-spamming built-in features. Thus, the private email server can be designed in such a way it will have spam blocking features. More importantly, a private email server can be used to block DoS (denial-of-service) attack. For example, attack can send a flood of unnecessary email messages to an organization, which will make their mail box filled with non-essential emails. The private email servers can be used to blocks the spam reaching the email boxes. Moreover, a private email servers can be designed with an integration of the multiple anti-spam filters that combine IP reputation filtering, grey-listing, Bayesian filtering, Spam-Razer technology as well as other advance spam filtering technologies having abilities to protect an organization from spam and safe delivering of important messages.

An integration of antivirus is another benefit of a private email server. An antivirus is used against Trojan horse, viruses, and malware attacks in the outgoing and incoming emails. Moreover, the private email server assists in using the multiple anti-virus engines to prevent virus attacks making an organization to gain maximum control of the email environment. (Butterfield, Tracy, and Jansen,2007).

Faster Internal Mail ?

One major benefit of a private email server is its ability to deliver faster internal mail. In the contemporary business organizations, increasing number of organizations prefer using the internal email to communicate rather than using the email address for communication. Achieving effective communication security and privacy is one of the benefits of internal email. Typically, the internal email is an effective strategy that organizations can employ to distribute the memos, newsletters, business messages, and other important messages. In the present business environment, large organizations with hundreds or thousands of employees prefer using the internal emails to assist in fast delivering of messages and receive fast response. Apart from assisting organizations to deliver message at a faster rate, other benefits of internal mail is that it protects organizations from receiving spam messages from undesirable individuals. It is essential to realize that only employees are allowed to use the internal mail, which assists in fast delivery of messages. Moreover, the internal mail system is an effective tool to prevent unauthorized individuals from hijacking the messages sent from email to email thereby assist in developing maximum security for the company messages. Moreover, the internal email system assists organizations to deliver branded, timely and streamlined communication to employees thereby drive up the employees' loyalty and engagement. Typically, the internal email system will assist organization to develop graphically rich, highly relevant, and consistent organized newsletters. Using the private email server, organizations can easily track the response and readership rates of newsletters.

No waiting to add New Users

One of the benefits of the private email servers is that it allows the authorized new users to subscribe automatically to the new email systems. This benefit is particularly advantageous to organizations that recruit new staff nearly everyday. Moreover, the private email servers are advantageous to universities that offer students admissions virtually every three months. In essence, the private email server is beneficial to these category of the organizations because the email server will automatically assign the corporate emails to the new employees and students thereby safe organizations enormous amount time to assign email to an individual user manually. The private email server is particularly advantageous to university institutions that admit thousands of students every three months. Moreover, the private email servers are advantageous to organizations that offer corporate emails to a new user upon subscriptions. Thus, if these organization receive thousands of new subscribers every day, the email servers will automatically assign the corporate emails to the new users. Assigning emails to new subscribers manually is not cost effective. Apart saving the organizations enormous amount of time, the email server is very cost effective. Typically, many third party organizations that assist…