Essentials of Successful E Procurement and Project Management

Procurement Planning and Project Management Methodologies

Procurement Planning

Addressing the internal attributes of service quality of the processes of e-procurement is an important CSF. Companies need to underline the problems associated with the implementation and integration of existing security and infrastructure of the company. Thereby, control the risks that are holding the company back from using e-procurement on a wide scale. In other instances, managerial commitment is a hindrance when it comes to the adoption of e-procurement processes in the company. Therefore, there should be a strong support for relationships between the flow of information process in terms of quality, logistics, the satisfaction of e-procurement, and logistical fulfillment of quality processes.

Politico-legal structural factors need considering and addressing since they are specific to particular administrative and political contexts. For legal and administrative interventions, governments require having political willpower, and the government of India has realized the importance of Business Process Reengineering (BPR) as a prerequisite. Besides, change management is another prerequisite that enables successful implementation any project of e-governance. Change management is all about embracing new technologies and opportunities that come about due to globalization. The world is evolving, and so are the modes of business operations. It becomes imperative for management teams to adopt such technologies that bring change in an organization because they want to be at par with their competitors, suppliers, and retailers.

Collaboration in terms of web-based supply chain needs to be identified and understood for them to be addressed effectively to ensure promised benefits are realized, and failure avoided. Therefore, the collaboration between top management needs to be encouraged towards the attainment of more business partners who are using web-based technology. The strong case applied in favor of migrating procurement functions to the Internet has enabled many government departments, and officers identify their business drivers and benefits accrued to the system of e-procurement versus the cost of the whole implementation project.

Project Management Methodologies

Perceived benefits of PMMs were different, depending on the individual, the level of involvement, accountability, and the organization. As seen from the senior managers interviewed with over twenty years of experience, they attribute PRINCE2 was beneficial in terms of controlling and monitoring. Therefore, the software helped these managers to monitor the development and progress of projects tasks in a given organization. In terms of financial management and prioritization of activities and tasks in the organization, PRINCE2 was helpful to these senior managers. The focus of PRINCE2 was primary to execute projects that were based on traditional measures of time, success, and cost. For any organization, this aspect is important because they can monitor the progress of their projects portfolio.

Moreover, PRINCE2 helped in the support, unity establishment, and standardization of best practices for the organization by avoiding reinventing the wheel of management. Business cases were developed comprehensively, and structured approach used in securing contractual bids. Here, hygiene factors were provided and ensured involved parties meet required skill levels and are knowledgeable in terms of delivering the project. The other benefit of PMMs is associated with improving tracking and controlling aspects relating to performance goals, status-reporting dates, cancelation policies, rewards for early delivery, and even criteria for closing among others. As such, PRINCE2 is seen as offering control over finances and task, communication improvement, and encouraged consistency in projects. Governance pillars include transparency, participation, accountability, and predictability traits.