¶ … Email Spreadsheet
Dear Mr. Rocco,
After conducting a review of some of your systems and files, I came across something that you should be aware of. In one of the share folders that is amongst your networks drives and storage, a file that contains the emails and passwords of your staff was present in the form of a spreadsheet with no apparent security measures present. This is unwise and needs to be changed for a number of reasons, and they are as follows:
• Having such a file present in an insecure area makes the file and its information potentially available for anyone that happens to find it. This is obviously something that cannot be allowed
• Even if the file was only available for the IT staff that is doing password changes and the like, not even they should have direct and unfettered access to that information. They should indeed be able to verify identity and reset password information. However, the IT users themselves should not have access to that information because there is no need for them to have it themselves and the IT staff could, in theory, use the username and password information to do things in the name of other people without detection....
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