SaaS-based applications also need to be considered in the context of replacing the leased lines expense of $50,400 which escalates to $52,416 with the 4% increase in IT expenses as defined by the assumptions of this project. Deploying applications on a SaaS-based model has the potential to minimize or even replace the costs of leased line connections with suppliers, buyers, distribution channel partners including training partners. According to Computer Business Review Online (2006) the integration aspects of SaaS-based platforms including IBM OnDemand, Oracle OnDemand, Salesforce.com and others is progressing to the point of being able to manage order transaction workflows previously relegated to EDI connections. In trimming Special Projects down from $150,000 to the suggested level of $106,210 this specific budget item could be used for a SaaS Integration Pilot that would yield significant cost savings in the future.
Making the Budget More Realistic
Accomplishing the goals of increasing selected IT expenses by 4% while accomplishing a 2% reduction in the total budget can be accomplished, yet the flipside of the risk with this budget is overspending due to unrealistic expectations in the budget. The following are expenses that are uncharacteristically low given the size of the total IT operating budget. These expenses and their assumptions need to be re-evaluated to make them more realistic and in the process, less susceptible to a budget over-run:
Travel expenses at $22,000 a year is typically what a just one employee will spend with a 30% travel schedule. This is highly unrealistic for the entire department and would most assuredly lead to a negative budget variance due to over-spending. At $1,400 for entertainment the same logic holds. Both travel and entertainment are unrealistic as budget figures for a group of highly paid professionals and more like budget figures per individual per year.
Conferences at $3,750 for the year reflect what a single employee typically spends per year, assuming...
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