PROJECT Management (Business)
In general, the closing phase of any project encompasses all the ultimate and concluding processes and practices to finish out a project and provide final products and accounts to all stakeholders. Basically, this phase makes certain that all reports and deliverables are well-organized and delivered over to the pertinent units of business and stakeholders. In addition, this is the stage where any residual contractual commitments, disbursements and retailer assessments are undertaken. More so, any lessons and knowledge that have been attained in the course of the project have to be acknowledged and reported for the future periods (Westland, 2006).
James Hospital intends to initiate a project in which the organization plans to set up a clinic for regular patients who need checkups. The clinic will come in handy as it is purposed to free up the number of patients filled up, seeking checkup. In turn, this will free up the doctors in terms of being able to treat patients in critical conditions.
Description of Project
Activity Area Numerical Identifier
Closing Phase Activity Area
Brief Summary of actions that should have been taken in this area for this specific project
Estimated duration of time needed
Predecessor (Use Numerical Identifier)
1
Procurements
All of the different contracts with the hospital equipment, leased machines and spaces, and outsourced personnel were closed.
2 weeks
3
2
Quality
In this phase, the project team scrutinized and assessed the records of the deliveries made to determine whether they were the quality that had been initially set.
1 week
2
3
Contracts
The general undertaking was to complete and resolve the terms and agreements of the contracts that were set for the project.
2 weeks
4
4
Team member performance 0 reviews
The PMO examined and assessed performance notes reported over the period of performance and formed the content in accordance to supervision prescribed by the hospital.
5 days
5
Stakeholder communications
During the project closure stage, it was significant to inform them of the culmination of the project in order to perceive the outcome of their investments. It was more so important to inform them of the project closure so as to attain an approval of the end of the project.
4 days
6
Cost
All of the accounts were closed in the cost accounting system. It was vital to close the cost accounts as fast as possible once the work was complete. The final cost data in the project close out phase ought to be ascertained and recorded in the right accounting books. This can be beneficial for future references.
5 days
1
7
Lesson Learned
This encompassed all of the knowledge attained right from the start of the project to the closure phase. A review was piloted to get a hold of the lessons that could be attained and this was done during a lesson-learnt meeting.
Two days
5
Procurements
In this process, all of the procurements were closed. All of the different contracts with the hospital equipment, leased machines and spaces, and outsourced personnel were closed. This is because the contracts came to an end and therefore support the closure of the project. These procurement contracts were closed one at a time to ensure all of the terms and conditions indicated in the contract were met and both parties are content with the closure of the agreements. This ensured that all of the contractors that were contracted completed their specific tasks and duties; that their respective payments have been met and that they have left the site.
Quality
Quality is not an aspect that is taken into account during the execution stage of the project, but during the closure stage. One key aspect is that the contractors ought to provide commodities and goods that meet the standards of quality set by the organization. In this phase, the project team scrutinized and assessed the records of the deliveries made to determine whether they were the quality that had been initially set. In addition, this was important because it made it possible to adjust funds as well as indicate if any of the commodities had been rejected due to poor quality or failed to be delivered by the supplier (Cox, 2009).
In addition, the management of project quality is a practice that is of consistent improvement, which encompasses discerning from preceding projects and undertaking changes to enhance the quality level of the imminent projects. In this project closure phase, any quality management practices that were employed were documented...
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