¶ … Discrepancies
This case study is indeed correct in asserting that properly run inventories truly are essential to the functioning of any organization. Inventory discrepancies need to be eliminated aggressively in order for an organization to move forward. Furthermore, this case study was astute to assert that such discrepancies could be avoided by examining past mistakes and working hard to fix them. Furthermore, the cases study was also wise to point out that many inventory mistakes could be avoided by holding more employees responsible for such mistakes. Greater employee accountability is absolutely vital in establishing an environment of trust and efficiency. However, there are other tools in place that can be used to make sure that inventory mistakes don't occur. One such tool is something known as cycle counting. This process is able to balance the accuracy of all inventory records by determining the number of counting material via the year (Kelchner, 2013). "Companies determine the frequency of material counts according to the cost of the material and the regularity of its use. They may decide to schedule a certain part or other item for frequent cycle counting when counts are often inaccurate. A cycle counting program compares the physical count of an item against the inventory records. Cycle counters investigate the cause of inaccuracies, identifying issues in the inventory management system" (Kelchner, 2013). Such processes insure a higher level of overall success in the management of tasks and in the way that inventory is checked and double checked. Investigation is crucial when discrepancies are found. Limiting staff access to the inventory can work and placing limits on the amount of staff corrections which can be made (Ross, 2004). Another effective tactic is tracking large ticket items in transactions through managers only (Ross, 2004). Other thorough investigations into discrepancies can demonstrate weak spots.
Case Study Two: Internal Controls
This case study was correct to cite the work of Gelinas, Dull and Wheeler in their assertion that a company's method of internal control is set so that reasonable assurance can be achieved in regards to the safe operations of all processes and the compliance with necessary laws and regulations. Internal controls truly are essential for the safe operations and overall efficiency of any organization along with evaluating the overall efficiency of such an entity. "A lack of internal controls can cause significant damage to your business. In small businesses, for example, it is not uncommon to have one key employee who conducts financial transactions, makes bank deposits and balances the books. If you don't have safeguards in place to check on his activities, you may be exposing yourself to deceptive activities on the part of even your most trusted workers" (Joseph, 2013). This truly demonstrates how an absence of internal controls can truly cause a substantial amount of damage and unraveling to a given organization. Without internal controls, an organization can quickly become compromised. This case study also needs to address how a business can improve their strength and precision (and with it, their likely overall profitability by improving their internal controls). Engaging in other basic maneuvers can also help to assist the overall accuracy of internal controls. For instance, assigning responsibility to certain individuals for the act of complying with particular regulations, such as safety officers or fire wardens is vital (CPA, 2008). Creating strong physical controls to thwart accidents is also incredibly necessary, along with processing customer complaints, reservations and issues in a fair and timely fashion (CPA, 2008). Engaging in staff feedback processes and procedures in a well-documented manner is also necessary as is the engagement of audits that occur at regular schedules (CPA, 2008).
Case Study Three: ERP systems
One of the most illuminating aspects of this case study is how aptly it reviewed the history of ERP and the critical success factors which connect directly to the ERP. This helped to offer up a clear picture of how the ERP is both nuanced and vital to an organization: it also demonstrated how the ERP can be strongly influenced by certain critical success factors. These factors provided a better understanding of how the ERP works. This understanding truly is essential, as proper ERP functioning is vital to the world of business. In fact, the arena of business and technology is tainted by horror stories of ERP projects which have gone awry (Kimberling, 2006). In fact, certain well-known companies such as Hershey's have widely publicized lawsuits against ERP software vendors, because of their botched implementations (Kimberling, 2006). Certain critical success factors involve actions like concentrating on business...
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