¶ … intern to sort through all the employee files and make sure that all documents are in the proper folders.
To assist the intern, construct a guide that lists which documents are to be filed together and which are to be in separate files.
Include the length of time that material should be saved so old information can be removed. Explain the special requirements of human resource files, including confidentiality and privacy issues
This is a rough idea for how an intern can categorize the information. Each organization has its own preferred way for doing so:
The first folder should contain information such as current address, emergency contact information and phone number. This information should be updated on a yearly basis such as at the beginning of the year (for instance).
The second folder can contain job application and resume, as well as references and employer-employee contracts.
The third folder would contain all the following forms such as the W-4 tax form, sexual harassment...
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