As more and more companies go the virtual conference route, spending information becomes more available. For example, Stratus Technologies, which make high-end servers, held a virtual summit to which they wanted to attract high numbers of international attendees and C-Suite executives. The virtual conference cost considerably less than the traditional conference that Stratus Technologies held in the past. The bill for the virtual conference was $100,000 -- approximately one-fifth as much as the event would have cost in a traditional venue. The company coordinating this virtual event was Unisfair, a virtual event specialist company located in Menlo Park ("Unisfair," 2011).
Describe a project network that could implement this project plan.
Virtual meeting and communication management systems will be used in place of actual face-to-face conference sessions and team meetings. The virtual teams will collaborate via Cisco Telepresence or Go-to-Meeting. And the formal conference will use Go-to-Webinar and Go-to-Training as virtual platforms.
Cisco TelePresence virtual meeting rooms permit collaborative technology of sufficiently high caliber to enable virtual meetings at hotels -- and make the meetings an effective and economical alternative to face-to-face meetings (King, 2008; Martin, 2010). Cisco TelePresence meeting rooms are located at a range of hotels and meeting places across the globe, and new meeting places are planned (King, 2008; Martin, 2010). In the United States, meeting rooms have been made available through partnerships with Starwood Hotels & Resorts Worldwide, Inc. (King, 2008; Martin, 2010). through an affiliation with Tata Communications (King, 2008; Martin, 2010). As a result of this collaboration, meeting rooms are available in Brussels, Chicago, Hong Kong, Los Angeles, New York, Paris, Sydney, Toronto, and other major cities (King, 2008; Martin, 2010). Marriott International has meeting rooms in 25 cities, including Frankfurt, Hong Kong, London, New York, San Francisco, Shanghai, and Washington (King, 2008; Martin, 2010). Virtual meetings at hotels are experienced positively in part due to the attentive nature of a hotel environment and in part due to the sophisticated collaboration technology provided by Cisco TelePresence (King, 2008; Martin, 2010).
For formal presentation of conference speakers and large conference-based meetings, Go-to-Webinar will be used. For $948 per year or $99 per month, Go-to-Webinar can be used with groups of up to 1000 members. From the same company, Go-to-Training provides interactive education and training platform for $1,428 per year or $149 per month. Go-to-Meeting platform, which permits 15 meeting attendees at a time (although this number can be extended to 25 meeting attendees for multiple users), costs $468 per year and $49 per month, and is a competitive alternative to Cisco TelePresence.
Describe how you would allocate resources for this project.
The funding allocations listed below assume that the conference will be an entirely virtual event and that all participants, including the original virtual team members, will pay their own way to participate...
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