¶ … charter and WBS (work break breakdown) for a new project that G-Tech is intending to implement. The G-Tech is an organization that focuses on managing and building a data warehouse for small, medium and large organization. In the last few years, the company has recorded a tremendous growth and the current information systems that the company is using for its services are no more adequate to meet customer demands. Thus, the company has decided to expand and increase the capacity of its current information systems. The next section provides the project chart for the new IT project.
G-TECH IT EXPANSION PROJECT
Project Charter
G-Tech
Project Title
Description
Success Criteria & Expected Benefits
Funding
Major Deliverables
Acceptance Criteria
Milestone Schedule
Approval Requirements
Project Manager
Reporting Requirements
Authorized by Project Title
Acquisition and Expansion of G-Tech IT 2014
Purpose
The goal of this project is to carry out the acquisition and expansion of IT (Information Technology) for the G-Tech to accommodate for rapid expansion that the company is current experiencing. Moreover, the project aims to improve the service of human resources to enhance their efficiency. The capacity of the current systems is no more adequate to cope with the recent demand of customers. Thus, the company decides to upgrade its information systems to meet up with latest technology in order to enhance its competitive market advantages. The new system will also upgrade the server and share derives to facilitate the company efficiency. The company will upgrade its IT security using firewall to protect the company information systems from an unauthorized access to the company new IT infrastructures. More importantly, the company will like to increase the capacity of hardware and software to facilitate data storage and retrieval. The new system will boost the efficiency of the services that the company offers to its customers. Moreover, the new system will facilitate the G-Tech administrative functions.
Description
The new system consists of latest software and hardware that will use the powerful data warehouse and having the following features:
Self-service Payroll, and attendance
Succession Planning
Performance Review Management,
Increase of data storage
Employee Profiles,
Government Reporting
Custom Relational Analysis & Search
Compensation Analysis,
Customer tracking system
Enhancement of communication system.
Objective
The major objective of the new system is to build new information systems for the G-Tech to accommodate the company rapid expansion and enhance the efficiency of the company employee.
Expected Benefits
The new system will assist the company competitive market advantages because it will assist in expanding its market to 500 Fortune company in the United States and outside the United States. Increase in the market advantages will assist the company to boost its annual revenue. Moreover, the systems will facilitate the employee functions because the training modules will be integrated in the new system that will facilitate employee efficiency.
Other expected benefits of the new systems are as follows:
Improving the company recruiting process,
Time and cost savings because of the automated systems.
Protection of the company information system from outside intruder.
Funding
G-Tech has authorized the sum of $350,000 for the design, acquisition, installation, and implementation of the software, hardware, as well as technical support for the new systems. Funding will also cover document servers, web-based meetings, computing support, shared drives, and firewalls.
Major Deliverables
Major deliverables will include:
Technical support
Effective and efficient of the IT System,
Customer relation systems.
Report generation.
Increase of capacity of the database systems.
Firewalls
Document servers
Web-based meetings.
Acceptance Criteria
Acceptance criteria for the new project are as follows:
Delivery of employee database
Acquisition server with expanded storage.
Advanced system with self-serve application.
Telecommuter system,
Performance review systems.
Employee database.
Data warehouse design and application.
Firewall design and implementation.
Web-based meeting tool.
Design and Implementation of document server.
Milestone Schedule
Deliverable
Time Schedule
Data warehousing system
Day 1 -- Day 15
Payroll System
Day 16 -- Day 60
Document Server System
Day 601 -- Day 90
Customer relationship system
Day 91 -- Day 120
Web-based system.
Day 121 - Day 140
Approval Requirements
The project manager will be responsible for the reviewing of all purchasing and acquisition of the new hardware and software to meet the company requirement and approved budget. The financial director, project manager, and human resources director will approve product that may deviate to more than 10% from the approved budget. The CEO will approve the overall project changes if changes are necessary. The CEO will also approve the entire project milestone.
Reporting requirements
Project team will perform each task in the work breakdown and they will report the project progress to the project manager on weekly basis. The project manager will report the status of the project to the G-Tech Director on a monthly basis. The report will also include updated project risk assessment, project success as well as the project performances.
E. G-Tech Project Work Break Down
Tasks
Responsibilities
Start Date
End Date
1
Specify requirements
6-Dec-14
22-Aug-15
1.1
User interviews Checklist
U, IT
6-Dec-14
13-Dec-14
6
1.2
Consolidate requirements
U, IT
13-dec-14
15-Dec-14
3
1.3
Drafting the G-Tech project requirement
U
15-Dec-14
15-Dec-14
1
1.4
Review & amend the project requirements
U
18-Dec-14
19-Dec-14
2
Preparing of the RFI (Request for Information)
IT, U
20-Dec-14
22-Dec-14
3
1.6
Signing the requirements / RFI
M, PS
22-dec-14
22-Dec-14
1
2
Search for vendors
19-Dec-14
26-Dec-14
2.1
Identification of hardware software, and vendors
IT, U
19-Dec-14
20-Dec-14
2
2.2
Identification of the IT vendors that meet the company requirements
IT, U
21-Dec-14
22-Dec-14
2
2.3
Issuing the RFI and Contacting the vendors
IT
25-Dec-14
26-Dec-14
2
3
Reviewing RFI responses
29-Dec-14
6-Jan-15
3.1
Reviewing & analyzing the RFI responses
IT, U
29-Dec-14
3-Jan-15
3
3.2
Compare against the company requirements
IT, U
2-Jan-15
4-Jan-15
3
3.3
Identifying and short listing 4 or 5 vendors
IT, U
5-Jan-15
5-Jan-15
1
3.4
Informing the vendors of their status
IT
6-Jan-14
6-Jan-14
1
4
Systems demonstrations
27-Jan-15
20-Feb-14
4.1
Arranging a demonstration with short listed vendors
IT
6-Jan-15
6-Jan-15
1
4.2
Creating the demo scripts and questions
U, IT
27-Jan-15
28-Jan-14
2
4.3
Attend demonstrations
U, IT
11-Feb-15
13-feb-15
3
4.4
Review findings
U, IT
16-Feb-15
17-Feb-15
1
4.5
Reducing the shortlisted vendors to 3 or 4
U, IT
18-Feb-15
20-Feb-15
1
5
Refining the new system design
21-Feb-15
27-Feb-15
5.1
Additional project designing the thoughts
U, IT
21-Feb-15
21-Feb-15
2
5.2
Additional details from a systems demonstrated
U, IT
22-feb-15
23-Feb-15
2
5.3
Updating system design
U, IT
24-Feb-15
27-Feb-15
1
6
RFP (Request for proposal)
16-Jul-15
31-Jul-15
6.1
Prepare RFP
IT, U
16-Jul-15
19-Jul-15
4
6.2
Issuing RP to the shortlisted vendors
IT
23-Jul-15
23-Jul-14
1
6.3
Reviewing, analyzing, and score responses
IT, U
26-Jul-14
31-Jul-15
4
7
Additional investigations
1-Aug-15
6-Aug-15
7.1
Software & due diligence checks
IT, U
1-Aug-15
6-Aug-15
4
7.2
Network, Hardware, software and database
IT
3-Aug-15
6-Aug-15
2
8
Resolve outstanding issues
7-Aug-15
24-Aug-15
8.1
Queries from the RFP responses
IT, U
7-Aug-15
10-Aug-15
4
8.2
Detailed of the software demonstrations
U, IT
9-Aug-15
14-Aug-15
4
8.3
Prototyping
IT, U
15-Aug 15
21-Aug-15
5
8.4
Test system
IT, U
22-Aug-15
24-Aug-15
3
9
Visit reference sites
15-Aug-15
28-Aug-15
9.1
Identify who visit
U, IT
15-Aug-15
15-Aug-15
1
9.2
Determine agenda
U, IT
16-Aug-15
16-Aug-15
1
9.3
Arrange visits
U
17-Aug-15
17-Aug-15
1
9.4
Attend visits
U,…
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